UW Husky Cards
You may receive both a student Husky card and an employee Husky card.
Trainees involved in patient care will be issued a UWMC and/or Children's ID as appropriate and an access card via their department (Pediatrics and Family Medicine).
Trainees not involved in patient care will be issued a Health Sciences ID and access card.
Please be sure to wear your photo ID when you are not in classes in the Health Sciences Building or when you are involved in patient care, as appropriate.
UW Commuter Services
The fellowship program is not able to pay for daily travel to or from your local research, clinical or educational sites. Please review this website to determine which method of transportation will work best for you.
UPASS Program - For those who will use the bus as their primary mode of transporation.
Student UPASS versus Faculty UPASS
Student UPASS (recommended if you will not be driving to campus)
Full-time students automatically receive it quarterly via mail when they register
Not eligible for discounted commuter tickets or Pay-Per-Use
IMPORTANT: If you choose the Faculty UPASS, you must return your Student UPASS by the deadline or you will have to pay for the Student UPASS (there is no way to opt out of the Student UPASS, you just have to return it each quarter)
Faculty UPASS (recommended if you will sometimes drive to campus)
You must take your Faculty Husky Card to a Parking Office
You may purchase a UPASS in person each quarter or opt for an annual UPASS if you sign up for payroll deduction (cost will be prorated across the year)
Eligible for discounted commuter tickets (lot assigned) or pay-per-use parking (West Campus Garage only)
Trainee stipends are determined by the NIH and based on the number of years of experience. Stipends may not be changed mid-year. Stipend levels increase one level with each year of service.
Social security is not deducted from your stipend. Stipends are not subject to self-employment tax (FICA) or worker's compensation, but are subject to federal taxes.
Paychecks are issued by the University on the 10th and 25th of each month. You can view your payroll history online via the Employee Self-Service (ESS) website.
Direct deposit of paychecks is available from the payroll office. You can update or request direct deposit on the Employee Self-Service (ESS) website.
Please contact the payroll coordinator in your home department if you have questions about payroll or your paycheck.
Trainees in the NRSA program are eligible for medical and dental insurance, for both themselves and their families, commencing the first day of their fellowship. There is sometimes a charge for this coverage, depending upon the plan selected.
A description of the programs and the medical and dental enrollment forms are available on the Benefits & Work Life website . Forms must be turned in within 30 days of your start date. All benefits questions should be directed to the UW Benefits Office either via email, call 206-543-2800.
Please note: As a trainee, you are not eligible for UW retirement plans, long-term disability insurance coverage or Worker's Compensation coverage. For exceptions on being or becoming eligible to receive retirement plans please visit UW's Retirement website for more information. In addition, the leave policies stated below supersede any UW policies.
Trainees are paid for all University of Washington recognized holidays. Please note that summer quarter is not considered a holiday and trainees are in work status during this time.
Trainees are eligible for 30 days of paid vacation per year. This time is not tracked by the University, but please notify your department director before taking a long vacation.
Trainees are eligible for up to 15 days per year of sick leave with pay. Sick leave may be used for the medical conditions related to pregnancy and childbirth.
Trainees may also receive stipends for up to 60 calendar days of parental leave per year for the adoption or the birth of a child when pre-approved by the program director, Chris Bryson.
Additional sick leave or other leaves must have prior approval of the program director, Chris Bryson, and our grant sponsor, HRSA, and are without pay.